Policy and Regulations

As VATEUD is a Division under VATEUR, both VATSIM's Code of Conduct (CoC), VATSIM's Code of Regulations (CoR) and VATEUR's Policy remain in effect.

For divisional policy of VATUK and VATRUS, please check their respective websites for details.

VATEUD policy last revised: 2010-09-07


Table of contents

§ 1 - VATEUD Staff 
§ 10 - Conflict Resolution - Disciplinary procedures
§ 2 - Virtual Area Control Centres (VACCs)
§ 11 - Member Suspensions
§ 3 - VACC Policy and Regulations Revisions
§ 12 - Pilot Emergencies
§ 4 - Local VACC Events
§ 13 - Military Activity
§ 5 - Air Traffic Controllers and VACC Airspace
§ 14 - VATEUD UIR Sectors
§ 6 - Use of text and voice for ATC
§ 15 - Flight operations to / from Political Sensitive Areas (PSA)
§ 7 - Login Callsigns
§ 16 - VATEUD Open Sky Areas
§ 8 - Operations, Frequencies and Airspace changes
§ 17 - Senior Controller Roaming Endorsement
§ 9 - VATEUD Restrictive Ratings (RR)
 

§ 1 - VATEUD Staff

All VATEUD Staff members (Callsign "VATEUDx", where x denotes the staff position number) are listed on the Division's Staff page, with link to e-mail and job description.

In the absence of Director VATEUD (VATEUD1), VATEUD2 replaces him/her with all duties. In case of vacancy for VATEUD1, Director VATEUR (VATEUR1) can nominate any of the existing VATEUD staff to fill the position on an interim basis until a new Director of VATEUD (VATEUD1) has been appointed or VATEUR1 replaces him/her with all duties.

Note that VATEUR1 is a VATSIM Europe Region Staff member, not a VATSIM Europe Division Staff member.


§ 2 - Virtual Area Control Centres (VACCs)

The VACC is the local organization serving a specific country, and established within VATEUD to perform the following roles:

  • Coordinate training of new members
  • Maintain archives of required material for Pilots and ATC within their airspace
  • Coordinate ATC operations within their airspace
  • Organize events
  • Brief visiting pilots on procedures
  • Communicate with VATEUD regarding local matters
  • Create and maintain a local VATSIM community for all VATSIM members belonging to the VACC area

Creation of a new VATEUD VACC is authorized by Director VATEUD (VATEUD1), and members wishing to establish a new VACC should first contact VATEUD1. New VACCs will start as unofficial VACCs (see below) until they reach official status.

VACCs become official upon reaching an unanimous decision by, VATEUD1, VATEUD2, VATEUD4 and VATEUD8. VATEUR1 will be consulted in the process.


§ 2.1 - Official VACCs

An Official VACC must be directed by a member of minimum "Controller" C1 Level. It must also include an ATC Training Director, who is able to issue "recommendations" to VATEUD's Training Department for Controller Upgrades, following performed Controller Practical Tests (CPTs).

The training director also needs to hold a minimum CTR (C1) rating and is encouraged to apply for an INS rating by means of participating in the instructor course offered by VATEUD Training Department and developing his/herself to fulfill the other pre-requisites as set out in the ATC Training Department section of this website.

An Official VACC must provide, through their website, the necessary information for virtual Pilots and ATCs to operate within its airspace. This should include:

  • Training Department (custom tutorials, with links to other training material)
  • Downloadable charts
  • Other downloads (e.g. sector files, POF-files, scenery information, etc)
  • FIR information (routes, navigation, regulations)
  • Staff member lists (contact information)
  • Member lists (including ATC Endorsements and list of Visiting Controllers)
  • Partly Open Forums accessible to all members for informative purposes in addition to having secured log in Forum boards for registered members (to be implemented by all vACC’s by 1st Quarter of 2011).
  • Link to related Virtual Aviation and Controlling websites

No political material may be displayed on the VACC webpage.

An overview over all Countries and VACCs is displayed on the VATEUD Countries page.

Any VACC director nomination and selection needs approval by VATEUD1.

A VACC director may be dismissed by the unanimous decision of VATEUD1, VATEUD2, VATEUD4, VATEUD8 and VATEUD9.


§ 2.2 - Unofficial VACCs

An unofficial VACC meet some of the above requirements, and is informative enough to be included on the VATEUD Country/VACCs webpage. The VACC's own webpage must clearly identify that they have unofficial status. Staff members of an unofficial vACC are installed and dismissed by unanimous decision of VATEUD1, VATEUD2, VATEUD4 and VATEUD8.

Unofficial vACCs are not authorized to perform their own practical tests (CPT's) or to issue upgrade recommendations directly to VATEUD Membership Department.

Any vACC who does not have Official Status will not be given ATSimTest access. All vACC Recommendations must then go through vACC Support Group (see §2.3 below).

Further references relevant to Unofficial vACCs is found in § 16 below.


§ 2.3 - VACC Support Group (VSG)

In order to help and assist any unofficial or new VACC, a VACC support group (VSG) has been established under the direction of the VATEUD ATC Training Department. One or more VSG members may be assigned to a new or unofficial VACC to help them build up all the needed structures to become a fully official VACC.

The VSG can also at the unanimous decision of VATEUD1, VATEUD2, VATEUD4 and VATEUD8 be tasked with assisting an existing, but under performing VACC in need of restructuring, or which is temporary missing a proper internal Training Department management.

At the discretion of VATEUD2, a staff member from an unofficial VACC may be granted a fast track upgrade to assist the VACC in becoming official.

At the discretion of VATEUD2, and in accordance with the local VACC Training Director in question, a staff member in training from an unofficial VACC may be assigned as a visiting controller to any VACC in VATEUD for training purposes, during which the trainee will not be bound by local rating restrictions that may or may not be in force.


§ 2.4 - VACC Status

A VACC may be rendered unofficial by the unanimous decision of VATEUD Director, Deputy Director, Membership Manager, ATC Department Lead and Pilots Department Lead. A VACC may loose its official status when one or more of the criteria outlined in § 2.1 are not met for a period of more than 3 consecutive months.


§ 3 - VACC Policy and Regulations Revisions

VACCs are required to adopt and agree upon an internal policy, or constitution.. This policy should contain procedures on how a vACC Director is nominated, selected, dismissed and replaced, the rights and obligations of its members, information about the set up and structure of the vACC, and any disclaimers required under European Data Protection Acts. A vACC policy, or any changes there to, needs to be approved by VATEUD Director and VATEUD Deputy Director. For the avoidance of doubt whilst local language versions are encouraged, an English version will be the overriding and sole official version.


§ 4 - Local VACC Events

Each VACC is free to organize its internal events, but for better promotion, we recommend that Communications Team Lead is advised and consulted in advance, in order to promote the event on the official VATEUD pages.


§ 5 - Air Traffic Controllers and VACC Airspace

A member with an ATC rating in according with VATSIM's Global Rating Policy belonging to VATEUD, has the following rights as to where he/she can provide ATC:

  • In official VATEUD VACC's airspace, only if listed on the VACC's controllers membership roster, and if considered "active" by the VACC Director
  • In unofficial VATEUD VACC's airspace, only if listed on the VACC's controllers membership roster
  • In VATEUD airspace, where no VACC exists, only if the individual is registered as a VATEUD member

Members who provide ATC within unofficial VACCs are handled by VATEUD TD, who oversees their training, and authorizes and executes their ID up- or downgrade procedures.

Each VACC has its controller and pilot members. In official VACCs, only the listed "active" member controllers can provide ATC within the VACC's airspace. A VACC has the authority to refuse a member the status of active ATC, based on published VACC policy.

A VACC has the right to render a controller "inactive" based on published VACC policy (see § 2 for details), and to not allow the member to provide ATC within the VACC's airspace until necessary procedures are completed for reactivation of his/her ATC status. It is the duty of the controller to fulfill the VACC´s requirements, and communicate with the VACC in order to regain "active" status, similarly it is the obligation of the VACC to assist and support the member wishing to be reactivated by means of Over the shoulder (OTS) checks within a reasonable period of time after a reactivation request being submitted.

The list of active controllers must be publicly displayed by each VACC, while the decision to display the Pilots, or general members list, rests with each VACC. Names and VATSIM IDs must be displayed, while email addresses are optional.

Any member with an ATC ID level, wishing to control within an official VACC's airspace, without already being a published member, must be authorized by the VACC as a "Visiting Controller". The Visiting Controller should be recommended by the VACC's TD, by checking applicants proficiency. It is the VACC Director who is in charge of accepting or rejecting a Visiting Controller.

This privilege can either be:

a. Publicly viewable on the VACC's webpage (e.g. Controllers roster), or
b. Kept in the VACC's membership records

Members who have just transferred Region with previous ATC rating and joined VATEUD for provision of ATC services, must select an official VACC or VATEUD TD to oversee their possible training needs. This is done by contacting the VACC's Training Director, or VATEUD4 (VATEUD ATC Department Lead), for further instructions.

All Transfers from another Region or Division is subject to the VATSIM Executive Committee Transfer and Visiting Controller Policy as found on http://www.vatsim.net webpage.


§ 6 - Use of text and voice for ATC

Voice restrictions, based on Controller ID level, do not apply within VATEUD. And the Code of Conduct paragraph 8 & 10 applies.

Each controller who provides voice services must assure that his voice server IP is distributed to Pilot clients via his radar client software. In case the radar client software requires the voice IP to be entered manually, the voice IP must be the first line of the Controller's ATIS, enabling pilot clients to identify the voice IP as quick as possible.

Text ATC remains active as a mode of communication, and every pilot and controller must be able to exercise this if needed. Pilots must be tuned to their controller's text ATC frequency (COM1/COM2 in FlightSimulator), even if they intend to use voice. Voice ATC is primary, to aid speed, ease, and realism of communications, but some times for various reasons, like voice connectivity problems, text-only communications has to be used.

All ATC across Europe Division need to be able to offer ATC instructions be it by Text or Voice in English at any time.


§ 7 - Login Callsigns

Only the following ATC Callsign suffixes are authorized for ATC: DEL , GND , TWR , APP , DEP , CTR and FSS.

  • _CTR suffix is either "Control", "Radar", "Centre" or "Control Radar"
  • _OBS suffix must be used by ALL members connecting as OBServers who do not provide ATC
  • _FSS suffix must be used for VATEUD's UIR sectors and Oceanic sectors, and any other station as specified below
  • _SUP suffix is for VATSIM Supervisors on Supervisory duty, and
  • "ACCxxx" or "VATxxx" prefixes are for VACC and Divisional authorized staff only, as specified in the VATEUR Policy

The use of _FSS suffix in radar client software falls under VATEUD Policy. It is permitted within VATEUD airspace, but the rules specified below, and as used within § 14 (temporary solution), must be respected.

Besides UIRs and Oceanic, the only stations allowed to use the _FSS suffix as a callsign for ATC are other stations or areas requiring exceptional geographic radio coverage. Note that the FSS stations within VATEUD provide Control service and not Advisory Service.


§ 8 - Operations, Frequencies and Airspace changes

Despite our efforts to maintain a high level of real world realism, any proposed change to operations, frequencies in use, and/or airspace, will have to be reviewed by ATC Operations Manager.

This requirement will ensure that a new set of rules, even if it is based on real world changes, do not interfere with surrounding VACC's operations.


§ 9 - VATEUD Restrictive Ratings (RR)

The following VATEUD RR Policy is in effect and is compliant with the VATSIM Global Rating Policy which can be found on the main VATSIM website.

a) Controllers with a VATSIM rating of Student (S1) are allowed to log on and perform ATC service in the capacity of Delivery (DEL), Ground (GND) or Tower (TWR) as part of their training. This is subject to local (regional/divisional/vACC) restrictions.

A trainee may be granted solo controlling privileges on either:

I) One Airport in the home vACC
- If this airport is a major airport then being granted a solo validations also includes major endorsement for this airport.
- A list with all solo approvals must be provided to VATEUD and VP-SUP in the following format (one approval/line):
<VATSIMID-Trainee>;<Station>;<ApprovalGranted>;<ApprovalExpiring>;<VATSIMID-Mentor/Instructor/ATC-TD Leader>
Example: 000000;XXXX_TWR;2000-11-30;2000-12-30;000000

II) One or more AFIS (XXXX_I_TWR) airports in the home vACC
- A list with all solo AFIS approvals must be provided on the vACC Homepage containing the VATSIM-ID of the controller and the approved AFIS-Airports.
- AFIS-S1 Controllers should provide a direct link to the approval list to the supervisor concerned if requested.
Training on other airports must be supervised by a mentor/instructor.
In order to gain solo controlling privileges for airports in general (subject to the GRP) the trainee needs to progress to the S2 rating.

b) Controllers with a VATSIM ID level of Student (S2) are only allowed to log on and perform ATC service in the capacity of Delivery (DEL), Ground (GND) or Tower (TWR)

c) Controllers with a VATSIM TD level of Student (S3) are allowed to log on to and perform ATC service in the capacity of Delivery (DEL), Ground (GND), Tower (TWR), Approach (APP) or Departure (DEP)

d) Controllers with a VATSIM ID level of Controller (C1) are allowed to log on and perform ATC service in any of the capacities mentioned above in addition to that of Center (CTR) and are allowed to logon and act as _FSS, as used within §14. Providing the required endorsement has been received by EUC vACC.

e) Divisional Rule, Controllers with a VATSIM ID level of Senior Controller (C3) are allowed to man any position they so desire and to apply for amongst others a “roaming” endorsement or Instructor course provided by VATEUD Training Department, refer to § 17 below.

Each VACC has the right to issue an internal endorsement to their respective members prior to these members being granted the right to provide ATC service at selected Major airfields. Whilst each vACC may interpret RR's to benefit their own area they cannot exceed the restrictions given by VATEUD. All Special Centers or Major Airports need to be clearly displayed on the relevant vACC website.

All Members may log on with next level up from the one specified in GRP only for training purposes and only if they have someone training, mentoring or overseeing them.


§ 10 - Conflict Resolution - Disciplinary procedures

To the extent possible, VATEUD strives to prevent conflicts and disputes from reaching a point that detracts from our activities, or results in disciplinary action.

It is not the intention of VATEUD to be involved in "personality conflicts". However, if disputes do become disruptive in nature, or if specific complaints are brought forward, then  the Division Conflict Resolution Manager (DCRM), may intervene, or be asked to intervene. The DCRM will also be called upon in case of a Supervisor suspension of a user, for determination of guilt and suspension application (if required). User co-operation with the DCRM is a requirement for VATSIM membership, and refusal to co-operate may result in suspension.

For further information on disciplinary procedures, please read the VATSIM Code-of-Conduct (CoC) and Code-of-Regulations (CoR).

Basically, a member may be suspended for 24 or 48 hours by a Supervisor for acting illegally within VATSIM Network. The DCRM will automatically be notified for 48 hour suspensions, and soon after that, the suspending Supervisor and the suspended member may be called upon by the DCRM to give further evidence. The DCRM will soon decide the penalty, further suspension or not, and inform all parties involved. If the suspended member disagrees, then he/she still have the right to appeal the decision to the Region Conflict Resolution Manager (RCRP), who will make the final decision.


§ 11 - Member Suspensions

Disciplinary action may be taken against a member, if a Supervisor performs a 48 hours temporary suspension, or a VACC Director requests it from the VATEUD DCRM (VATEUD9).

VATEUD's official Policy on this issue is in full compliance with VATSIM CoC and CoR.

The DCRM (VATEUD9) is in charge of administering such procedures, as stated in § 10 above.


§ 12 - Pilot Emergencies

At the request of ATC or Supervisory personnel:

From time to time Pilots may experience an in flight problem, usually due to using third party add-on, such as FS Passengers or similar causing the need for the Pilot to declare a Pan Pan or Mayday call. It is important that both Pilots and ATC understand that in accordance with § 8 of the CoC ATC have the right to deny the emergency and the pilot is then obliged to disconnect from the network.

ATCs may deny an emergency, particularly to prevent delays to other pilots, or during heavy traffic periods. Emergencies are usually not welcome during fly-ins. If an emergency is denied (and the pilot is unable to resume normal flight), the pilot should immediately disconnect from the network.

In cases of Simulated loss of Voice Communication the pilot is obliged to monitor TEXT communication in case of general Network related messages being broadcasted.


§ 13 - Military Activity

Military Flights are allowed within VATEUD, as long as they:

  • do not interfere with civilian flights and are not on combat missions
  • do not interfere with politically sensitive matters / areas in the real world
  • do not have a political message passed by their activity
  • must follow standard IFR or VFR routes, or may
  • follow different routes / procedures only after air traffic controller's approval (if present) and/or previous consent by the local coordinating authority (i.e. a vACC or VATEUD)
  • follow VATSIM Special Operations Administration (VSOA) Policy as stated on the main VATSIM webpage

For example: Aerial refueling, formation flying, precision approach, military cargo and similar flights are allowed. Simulation of combat operations over national territories that are not in line with VSOA policy or the local coordinating authority is not aware of are strictly forbidden.

ATC should/can request the purpose of the flight's mission. If the response from the flight leader does not seem to be in accordance with the above, then records should be taken (VATSIM ID, radar snapshots, callsigns, etc), and be reported to the DCRM for further action. Online verbal conflicts must be avoided.


§ 14 - VATEUD UIR Sectors

On 18 September 2003, Eurocenter VACC (EUC VACC) was delegated ATC responsibility for the VATEUD UIRs (Upper Information Region) i.e. the Eurocontrol Sectors.

The governing rules which apply for ATC in these UIRs were decided upon by a majority vote from the official VACC Directors, and shall be respected accordingly. However, overall responsibility for the EUC VACC rests with VATEUD.

As of 10 September 2010 a sixth UIR sector has been added, covering the British Isles.

The six (6) UIR sectors are:

  • Eurocontrol North - EURN
  • Maastricht Radar - EURM
  • Eurocontrol East - EURE
  • Eurocontrol South - EURS
  • Eurocontrol West - EURW
  • Eurocontrol Isles - EURI

For approved callsigns (_FSS or _CTR) and further details, please visit the Eurocenter VACC's webpage.

For the avoidance of doubt, Eurocenter is not subject to the same rules governing other “Official vACC” as the status of Eurocenter is unique and specific to Upper Areas only. Amongst other things, Eurocenter does not need to offer Training.


§ 15 - Flight operations to / from Politically Sensitive Areas (PSA)

All members and users flying to a Politically Sensitive Area (PSA) must fully comply with the following:

  • File a proper flightplan, satisfying VATSIM standards
  • State purpose of flight in the Remarks section of the flightplan
  • Follow the procedures set by VATEUD for the specific airspace

For areas identified as Political Sensitive Area (PSA) there may be Letters of Agreement (LoA) between local coordinating authorities or directives issued by VATEUD.

The currently active PSAs within VATEUD are:


§ 16 VATEUD Open Sky Areas

Open Sky is an initiative within VATEUD allowing the members of any vACC within the VATEUR Region to open up any position in a designated Open Sky Area in order to bring online presence to current dormant or non-existent areas of VATEUD.

In other words, members can control as per their GRP2 rating requirement at any time they so wish without the need to sign up as Visiting Controllers. This policy will be subject to continued review and can be amended or revoked at the discretion of VATEUD.


§ 17 Senior Controller Roaming Endorsement

Roaming endorsement is a VATEUD initiative specifically meant for Senior Controllers who are upgraded to the rating of C3 after 22nd April 2010 as per the requirements listed on:

C3 Roaming endorsement roster

The successful “roaming” Senior Controller will be listed on the main VATEUD website with Name, CID, Home vACC and Rating as being endorsed to move freely across all the VATEUD Division and deemed capable and skilled enough to open any Non Major position at will at any time, subject to:

  • Having studied and being aware of local procedures, charts, AIP, LoAs etc.
  • The Position not being in use or reserved by a local Controller
  • Agreeing to vacate the position if a local vACC Controller does so ask, for the avoidance of doubt such a request needs to be made by a local vACC staff member, of equal or higher rating and giving a good reason.
  • Manning of a Major position at any vACC is subject to GRP2 and the local rules specified by the corresponding vACC, including the need for special or local endorsements.
  • Roaming endorsement is a Divisional discretion and may be revoked or amended at the discretion of VATEUD management.